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Library Cards

SECTION 1: LIBRARY CARD CATEGORIES

Every resident of Monroe is entitled to receive a library card free-of-charge from the Edith Wheeler Memorial Library. Upon expiration, this card is eligible for free renewals.

Adult library cards: Every Monroe resident age 16 and over may receive a library card by (1) completing a registration form provided by the library and (2) providing proof of identity and residency.

Children’s library cards: Every Monroe resident age 15 and under may receive a library card by completing a registration form provided by the library. In addition, a parent or legal guardian will be required to (1) verify the child’s identity and Monroe residency and (2) co-sign the registration form. By co-signing the child’s registration form, the parent or legal guardian accepts responsibility for paying fines, replacement charges, and other financial assessments levied against the library card of his or her child.

The library does not establish a minimum age for borrower card eligibility.

Guest library cards: A guest library card will be issued free-of-charge to any person of any age staying in Monroe for less than ninety (90) days. The registration procedure to receive a guest card will be the same as that established for Monroe residents, as set forth above. A guest library card holder is afforded the same privileges and responsibilities as are Monroe residents. However, a guest library card is valid for use in the Edith Wheeler Memorial Library only and the card itself must be so marked.

Institutional library cards: An institutional library card will be issued free-of-charge to any business, school, daycare center, church, or other institution with offices in Monroe. A request for an institutional card should be made in writing on the form provided by the library and must be signed by the officer who will assume responsibility for paying fines, replacement charges, and other financial assessments levied against the card. The resulting library card will be issued in the name of the institution and kept on file in the library. The institution also will be asked to furnish a list of persons authorized to use its borrower card, and only those so designated will be permitted the use and privileges of that card upon presentation of suitable identification. An institutional card may be used only for the purposes of the organization itself and is valid for use in the Edith Wheeler Memorial Library only. The card itself must be so marked.

Teacher library cards: Upon request, and with proof of employment by the Town of Monroe, teachers will have a comment placedin their patron record saying: MONROE TEACHER/EXTENDED LOAN PERIODS FOR SCHOOL USE ONLY. Use of library databases will be extended to out of town teachers by placing a duplicate barcode number on their home town library card. Out of town teachers who do not have a library card must obtain one in their home town.

Other card categories may be established from time to time for internal use by the library staff in conducting library business.

SECTION 2: SPECIAL BORROWING SITUATIONS

The following special borrowing situations will be handled as described:

Borrower is a Homebound Monroe resident: The library offers a Home Delivery of Library Materials program to Monroe residents who meet the eligibility requirements. Those wishing to use this service should complete an application for home delivery service and a borrower registration form in order to receive a library card. While homebound Monroe residents receive adult library cards, certain special considerations apply. Consult the library’s Homebound Delivery of Library Materials Policy and its related brochure and application for further information.

Borrower is an Out-of-Town Resident: A Connecticut resident who does not live in Monroe but possesses a valid library card issued by his or her hometown library may borrow materials from the Edith Wheeler Memorial Library by presenting that card. An out-of-town borrower is afforded the same privileges and responsibilities as are Monroe residents (with the exception of the borrowing cultural site passes -- see the library’s Circulation of Library Materials Policy).

Borrower is a Monroe Property Owner with Principal Residence in Another Connecticut Municipality: A person in this category is considered to be an out-of-town resident -- see preceding paragraph. “Principal residence” is determined by the address printed on the individual’s driver’s license, social security card, or income tax return.

Borrower is a Monroe Property Owner with Principal Residence in Another State: A person in this category may receive a free library card by (1) presenting a tax bill or tax receipt from the Town of Monroe’s Tax Collector’s Office or Assessor’s Office, and (2) completing a registration form provided by the library. Such a borrower is afforded the same privileges and responsibilities as are Monroe residents. However, the resulting borrower card is valid for use in the Edith Wheeler Memorial Library only and the card itself must be so marked.

SECTION 3: LIBRARY CARD PRIVILEGES

Edith Wheeler Memorial Library borrower cards entitle the holder to borrow all materials that are available for loan from the Edith Wheeler Memorial Library, in compliance with the rules set forth in the library’s Circulation of Library Materials Policy. Also, they entitle the holder to utilize any of the services, programs, and equipment of the library for which a borrower card is required.

In compliance with the Circulation of Library Materials Policy, the library may impose age requirements on the eligibility to borrow particular materials. Because such age restrictions run contrary to the spirit of the American public library, they will be kept as few in number as possible and will be based on some reasonable concern.

Guest cards, institutional cards, and cards issued to Monroe property owners with principal residence in another state are valid for use in the Edith Wheeler Memorial Library only and will be so marked.

SECTION 4: LIBRARY CARD RESPONSIBILITIES

Edith Wheeler Memorial Library cardholders:

• assume responsibility for the care and safety of all library materials borrowed on their cards
• assume responsibility for paying fines, replacement charges, and other financial assessments levied against their cards
• agree to report changes in names, addresses, and telephone numbers as soon as possible so that the library’s registration records can be kept up-to-date
• agree to report lost, stolen, or damaged cards to the library as soon as possible. Cardholders continue to be responsible for the use of their cards until the library has been notified of a theft or loss.

SECTION 5: LIBRARY CARD EXPIRATION DATES

Edith Wheeler Memorial Library borrower cards will be marked as valid for three (3) years from the date of issuance or renewal, except for guest cards. Guest cards will be marked as valid for the duration of the guest’s stay in Monroe (no more than ninety [90] days) and are not eligible for renewal. Regardless of the official, printed expiration date, an Edith Wheeler Memorial Library borrower card ceases to be valid when the cardholder moves from Monroe.

SECTION 6: RENEWAL/REPLACEMENT OF LIBRARY CARDS

Upon expiration, Edith Wheeler Memorial Library borrower cards are eligible for free renewals. There will be a charge to replace a library card if it is lost or damaged beyond use.

SECTION 7: PROOF OF IDENTITY AND RESIDENCY

Proof of identity and residency are required before any library card will be issued. For applicants age 16 and over, any document showing the name and Monroe address will be considered acceptable proof of identity and residency. For applicants age 15 and under, verification by a parent or legal guardian will be considered acceptable proof of identity and residency. For an institution, the acceptable proof of identity and residency will be a piece of its letterhead stationery. For a Monroe property owner with principal residence in another state, a tax bill or tax receipt from the Town of Monroe’s Tax Collector’s Office or Assessor’s Office will be considered acceptable proof of identity and residency.

SECTION 8: SUSPENSION OF LIBRARY CARD

The library staff is authorized to suspend the use of any Edith Wheeler Memorial Library borrower card whose holder is guilty of breaking library rules. This includes, but is not limited to, owing fines in excess of the established maximum limit, owing money for a lost or damaged collection item, damaging library property, behaving in a disorderly manner, or committing other infractions prohibited by library policy.

SECTION 9: USE OF LIBRARY CARDS BY CHILDREN

The library staff and trustees are charged with the responsibility of providing free and equal access to library materials and services to all eligible people. Moreover, it is impossible for them to know or predict the opinions of parents and guardians regarding the specific borrowing selections made by minor children.

Therefore, it is the policy of the Edith Wheeler Memorial Library that parents and guardians, not the library staff or trustees, are responsible for monitoring and approving the selection of materials made by minor children. It is the parents or guardians – and only these – who may restrict their children – and only their children – from borrowing specific library materials. Parents or guardians who wish their children not to have access to certain materials should accompany or otherwise advise their children. The library staff and trustees cannot and do not act in loco parentis.

SECTION 10: USE OF LIBRARY CARDS BY PERSONS OTHER THAN THE OWNERS

Borrowers are encouraged to use their own library cards exclusively and are discouraged from lending them for use by others. Cardholders who allow their library cards to be used by others do so at their own risk. They continue to be responsible for the care and safety of all library materials charged to their cards, as well as for paying fines, replacement charges, and other financial assessments that result from the use of their cards.

Adopted by the Library Board of Trustees: February 21, 2001
Revised: February 19, 2004; November 15, 2007; February 25, 2010; May 21, 2010

 
 
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